ABOUT THE WHITE HELMETS

The Syria Civil Defence (SCD), also known as The White Helmets, is a grassroots, community-driven initiative established in response to the Syrian crisis. We are from the people and for the people, committed to doing whatever we can, wherever we can, for as long as we can, to protect and alleviate the suffering of civilians, regardless of their identity or background.

Our organization currently comprises more than 3,000 volunteers and staff operating through community-based centers and specialized teams, including 39 women’s centers, supported by management and coordination offices across Syria and overseas.

We provide critical services in comprehensive programs under three business lines:

Emergency response: pillar includes women’s centers, emergency medical services, search and rescue operations, firefighting, and more.

Community resilience: encompassing early recovery and mine action programs, climate change adaptation, and localization and community empowerment.

Human Rights and Peace Building: Includes evidence collection and archiving, investigation support and case building, and advocacy and research

All services are delivered in adherence to international humanitarian standards, ensuring neutrality, independence, equality, and impartiality.

Further information about us can be found at www.whitehelmets.org

SCOPE OF WORK

This role aims to ensure the execution of all procurement-related tasks within the organization, following technical specifications from requesting entities. The officer will coordinate with the general administration, monitor the implementation of procurement offers and supply processes, and ensure the accuracy and proper archiving of purchasing operations.

TERMS OF REFERENCE

Duty station: Syria

Line manager: Procurement Coordinator

Full-time/Part-time: Full-time

Tasks and activities:

Administrative Tasks

Develop operational plans, monitor their implementation, and submit periodic progress reports.

Collaborate with relevant internal and external entities concerning the team’s operations.

Propose development and capacity-building programs.

Prepare and submit regular reports.

Suggest and implement developmental initiatives.

Technical Tasks

Oversee the correct implementation of procurement procedures within the organization according to the organization's procurement policies and procedures, holding accountability for compliance.

Assist in preparing and regularly updating the organization’s procurement needs list, ensuring necessary purchasing actions in coordination with relevant divisions under direct supervision.

Supervise and assist the procurement team in drafting procurement plans for projects, conducting market surveys, and submitting reports to direct supervisors regularly.

Ensure the availability of required supplies for all organizational units within the organization per regulations and direct supervisors’ directives.

Participate in procurement committees and manage procurement work teams for monitoring procurement cycles within Syria and the designated geographical area in accordance with applicable regulations and in coordination with direct supervisors and other organizational departments.

Supervise the preparation of procurement records for each grant within the designated geographical area and submit them to relevant personnel.

Ensure procurement processes are archived both physically and electronically following standard procedures, in coordination with direct supervisors.

Ensure donor requirements regarding procurement compliance are met within the designated geographical area under the supervision of direct managers.

Maintain and periodically update the list of approved suppliers for the organization.

Supervise the digital database by inputting procurement-related documents, data, and information at the organization level.

Receive, review, and register purchase requests from requesting departments.

Perform other duties as assigned that are relevant to the role.

Required qualifications: Education, Experience and Competencies:

Essential:

Bachelor’s degree in economics or business Administration.

At least three years in Supply chain (Procurement).

Three years’ experience in INGO/NGO/Company.

Arabic language is mother tongue and very good level in English.

Supplier communication and data management

Proficiency in electronic systems and ERP software

Understanding of tenders and procurement processes

Negotiation skills

Desirable:

Master’s degree in economics or business Administration.

At least Five years in the Supply chain (Procurement).

Five years’ experience in INGO/NGO/ Company.

Advanced level in English.

How to apply

If you are interested in applying for this position, please fill out the application form by clicking on this Link and attach your CV and a covering letter explaining your background, suitability for the role and interest in what we do.

The application deadline is 02.03 .2025.

The Syria Civil Defense believes in achieving diversity in its workforce by encouraging all qualified applicants, both male and female, to apply for announced vacancies.

The Syria Civil Defense is committed to its employees and volunteers, ensuring they are not subject to sexual exploitation or abuse in exchange for the services they provide. Additionally, they are responsible for safeguarding children from harm and abuse, ensuring a safe environment for them. The organization strives to create a secure work environment for everyone, free from any form of harassment, harm, exploitation, or misconduct during work that may undermine the dignity and safety of volunteers and employees.

Only shortlisted applicants who meet the required job qualifications will be contacted